If you want to reply all or forward emails in the HTML format automatically, you can do as follows:
HOW TO CHANGE EMAIL FORMAT OUTLOOK CODE
Notes: Above code will help you to reply emails in the HTML Format. 'If need to forward in HTML, change xMailItem.Reply to xMailItem.Forward 'If need to Reply to all recipients in HTML, change xMailItem.Reply to xMailItem.ReplyAll If xMailItem.BodyFormat = olFormatPlain Then " & vbNewLine & "Please make a selection" & "or open an item first.", vbInformation, "Kutools for Outlook" " & "Please make a selection first.", vbInformation, "Kutools for Outlook" XWinStr = TypeName(Application.ActiveWindow) VBA: Reply or forward emails in the HTML format Automatically Sub ForceReplyInHTML() In the Microsoft Visual Basic for Applications window, click Insert > Module, and then paste below code into the new module. In Outlook, press Alt + F11 keys to open the Microsoft Visual Basic for Applications window.Ģ. If you need to reply or forward emails in the HTML format in Outlook, you can try below VBA code to solve the problem easily.ġ. Notes: If the Read all standard main in plain text option is enabled, all received emails will be converted to the Plain Text format automatically.Ħ. You can compose the replying message, and send it as you need. Then you will see the replying message or the forwarding message is created in the Plain Text format. Tips: To forward an email, select the email in the message list, and then click Kutools > Forward.Ħ.
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Select an email you will reply, and then click Home > Reply or Reply All. Now it returns to the main interface of Outlook, and you will see all received emails in the message list are converted to the plain text automatically.ĥ. Click OK buttons successively to close both dialogs. In the Trust Center dialog, click Email Security in the left bar, and then tick the Read all standard mail in plain text option in the Read as Plain Text section.Ĥ. In the Outlook Options dialog, click Trust Center in the left bar, and then click the Trust Center Settings button.ģ. In the main interface of Outlook, click File > Options to open the Outlook Options dialog.Ģ. If you need to always reply or forward an email in the Plain Text format, this section will solve your issues easily in Outlook.ġ. Change message format to HTML, Rich Text Format, or plain text What is more, the attachments are embedded in the message body instead of attached in the message header.Ģ. However, most of formatting in the Rich Text message are only compatible with Microsoft Outlook and Microsoft Exchange. The Rich Text Format also supports multiple font formatting, hyperlinks, tables, shapes, pictures, etc. If you need to insert important pictures in the message, the only valid solution is to attach them as attachments. It also does not support showing pictures and hyperlinks inside the message. The Plain Text format does not support any formatting, such as bold, italic, underline, strikethrough, highlight colors, etc. 1.2 Plain TextĬompared with HTML format, the Plain Text format only supports regular text in the message body.
If pictures are not downloaded and displayed in the recipients’ Outlook, these pictures will be replaced with picture placeholders, which will make the whole message messy. What’s worse, Outlook recipients can configure to prevent from downloading any pictures in HTML emails.
HOW TO CHANGE EMAIL FORMAT OUTLOOK DOWNLOAD
However, you must have noticed that some pictures and shapes cannot display in recipients’ Outlook directly, and require recipients to download them manually. On the other hand, Outlook users also can decorate a HTML email by bold font, italic text, underline, highlight color, advanced text effects, etc. Outlook users can directly apply a message theme to create a HTML message with multiple preset headings, font formatting, alignments, etc.
what is more, emails in HTML format can be recognized by most of email clients. The emails in HTML format support most of common font formatting, paragraph formatting, alignments, etc. Similarly, the HTML format makes the whole message content look like a nice and neat web page. The HTML format is the most popular type of message format in Outlook.Īs we know, HTML is a web page language, which help us to code our web page with rich formatting text, pictures, and other objects. Each message format meets different needs. Microsoft Outlook offers three kinds of message formats: HTML, Rich Text, and Plain Text.
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